Ontario: Bill 190 / O. Reg. 480/24 (effective Jan 1, 2026): be ready when asked

Ontario washroom cleaning record template

Understand what’s required, then choose the simplest way to comply (QR code-first). If you still want paper, the free template PDF is at the end.

What the requirement means (plain English)

Teams commonly interpret Ontario’s washroom record format requirement as:

  • Show the date and time of the two most recent cleanings for each washroom
  • Make it posted in/near the washroom or electronically accessible with directions
  • Keep it up-to-date (so it’s credible when asked)

Paper templates can work, but they’re easy to miss, backfill, lose, or make inconsistent across washrooms.

Why QR code-first is usually the better option

  • Credibility: time-stamped entries are harder to “fix later”
  • Consistency: every washroom has the same format (no missing sheets)
  • Speed: staff can record cleanings on any phone (no accounts)
  • Proof: export records when asked (within your retention window)

If you still want the printable PDF, you can jump to the template download at the end.

RESTROOM CLEANLINESS, INSPECTION-READY

The fastest no-hardware way to be ready when asked

LooThru gives you a QR code sign + a public record view (two most recent cleanings) + time-stamped history you can export — using the phones you already have.

No tablets. No scanners. No staff accounts.

Set up my first bathroom (free) Try the demo
Create a washroom → print the QR code sign → record the first cleaning (≈2 minutes)
Worried about prank reports?
Public issue reports are anonymous by design. We store basic technical anti-abuse signals (not marketing) to detect patterns and can throttle/block repeat offenders. You control what’s displayed publicly.

LooThru at a glance

One loop: visitors report → staff clean → you have proof.

Diagram: visitors scan a QR code to report issues, staff log cleanings with a checklist, and owners review and download records.

What you get immediately

A clear “what happens next” path — without chasing anyone.

🖨️

Printable QR code sign

Post once, reuse forever — with clear directions.

🔔

Instant issue reporting

Visitors can report issues from the QR code page, so you can respond before it turns into a bad review.

👀

Public record view

Shows the two most recent cleanings, ready when asked.

Trust & Control: Hosted on Microsoft Azure • Export anytime • Cancel anytime • No staff accounts • Security • Privacy

What you need to do (effective Jan 1, 2026)

In plain terms, the record format requirement commonly includes the date and time of the two most recent cleanings for each washroom, and requires the record to be posted in/near the washroom or electronically accessible with directions.

Official sources (Bill 190 / O. Reg. 480/24)

If you’re seeing “Bill 190” in searches, it refers to the Working for Workers Five Act, 2024. Ontario Regulation 480/24 is commonly cited for the washroom record format requirements.

Note: This is informational only and not legal advice. Please verify requirements with official guidance.

3-step setup

Create a location, add washrooms, print the QR code sign, then record the first cleaning.

1
Create a location
Add your site so you can print QR signs and keep records.
2
Add washrooms
Create one washroom per QR so records are clear and consistent.
3
Print the sign + record the first cleaning
Post the QR (with directions) and do a quick first clean to populate the record view.

Screenshots

Public record view + printed sign + staff flow

Public record view showing recent cleanings

Public record view (two most recent cleanings)

Printable QR code sign

Printable QR code sign

Staff cleaning checklist (no accounts)

Staff cleaning (no accounts)

Paper vs LooThru (quick comparison)

Paper record (clipboard) LooThru QR code records
Can be filled in later Time-stamped when recorded (more credible than paper)
Owner/manager must physically check See status from anywhere
Monthly printing and replacing sheets Print once, then reuse forever
Binder hunt when someone asks for proof Download/share in seconds
Issues are informal (verbal/text) QR code issue reporting + resolution
Hard to manage multiple washrooms One dashboard across washrooms
Start free Try the demo
Create a washroom → print the QR code sign → record the first cleaning (≈2 minutes)

Proof when asked: export your records anytime

Download your activity history (CSV) when someone asks for records.

Download sample export (CSV) Preview shows human-readable columns — download to see the full export.
timestamp eventType name bathroomName description details
2026-01-09T14:55:09.762Z bathroom_cleaned Jana Food Court – Accessible Food Court – Accessible marked clean by Jana Tasks: Restocked paper, Restocked soap, Cleaned surfaces, Cleaned floor
2026-01-09T14:50:09.762Z issue_reported Visitor Cinema – Women's Issue reported for Cinema – Women's
2026-01-09T14:40:03.762Z issue_resolved Demo Location Manager Cinema – Women's Issue resolved for Cinema – Women's

Includes events like: bathroom_cleaned, issue_reported, issue_resolved, and note.

Audit columns (optional)

The full export includes core activity fields plus optional technical audit fields (auditRequestId, auditClientIp, auditUserAgent, auditSessionFingerprint).

Audit fields are technical anti-abuse/troubleshooting signals (not marketing).

Prefer paper? Download the printable template (PDF)

If you still prefer paper, download and print the PDF.

Download the template (PDF)

Quick sample (matches the PDF layout):

Washroom Cleaning Record
Business / Organization: ____________________________
Month: ____________
Location / Washroom ID: ____________________________
Year: ____________

Use this sheet to record washroom cleanings. Fill in the date and time of each cleaning and the cleaner’s initials.

Daily cleanings (Entries 1–4)
Day Time 1 Init 1 Time 2 Init 2 Time 3 Init 3 Time 4 Init 4 Notes / Issues
1                  
2                  
3                  

Template FAQ

Quick answers for Ontario record templates (not legal advice).

Is this a free washroom cleaning record template for Ontario (O. Reg. 480/24)?

Yes — download the PDF near the bottom of the page. This page is informational only and not legal advice; please verify requirements with official guidance.

What does O. Reg. 480/24 require to be on the washroom cleaning record?

Ontario’s washroom cleaning record requirement includes the date and time of the two most recent cleanings for each washroom, and requires the record to be posted in/near the washroom or electronically accessible with directions.

Can I use a QR code instead of a paper sheet?

The regulation describes posting the record in/near the washroom or making it electronically accessible with directions. Many workplaces post a QR code with short instructions for electronic access — confirm what applies to your workplace.

How does Bill 190 relate to O. Reg. 480/24 templates?

Bill 190 is the Working for Workers Five Act, 2024. Ontario Regulation 480/24 is commonly cited for the washroom cleaning record format requirements (two most recent cleanings + posted/accessible).